String Ensembles Billboard

Policies & Procedures

Absence / Attendance Policy

The CYS organization is based on the fundamental principle that, as with any other high-level endeavor, dedication and teamwork are a given - professional responsibility is critical to musical excellence. Absences from rehearsals are detrimental to the ensemble's progress and counterproductive to your own personal growth, regardless of how accomplished a musician you may be. The String Director and coaches prepare their rehearsal schedules based on full attendance from every section. 

We understand, however, absences may be unavoidable due to special circumstances. For this reason the following attendance policies will apply:

ABSENCES: A maximum of 4 (four) absences will be allowed during the year for any reason.  Attendance at ALL performances and dress rehearsals (rehearsals on the day of a performance) is MANDATORY

FOR INTERMEDIATE STRINGS ONLY: The special “attendance make-up” policy by which a student can erase a previous or a future absence by attending two sessions on the same day will no longer be effect. IS musicians unable to come to any part of rehearsal on any given day will be marked absent. However, the policy of IS musicians attending a different session in place of their regular session on the same day will remain in place.

NOTIFICATION PROCEDURE FOR AN ABSENCE: Whether in the case of illness or other unanticipated emergencies, complete the online ABSENCE REQUEST FORM. Advance absence notification of at least three (3) weeks is certainly appreciated. Do not phone or email the CYS office.

TARDINESS: CYS believes that it is a matter of professional responsibility to arrive on time for all rehearsals. Arriving late is inconsiderate to your colleagues and the conductor. Please arrive 15 minutes prior to each rehearsal and be in your seat and ready to play 5 minutes before the ensemble is called to tune.

CONSEQUENCES: Please review the calendar information with your musician to ensure that there are no conflicts with family events and extra curricular activities. Conflicts that come up after the maximum number of absences has been reached should be discussed directly with the String Director. Except in extreme cases such as a death in the family or severe illness or injury (accompanied by a signed doctor's note), accumulating more than four absences from rehearsal or absence from concerts may influence seating assignment, promotion to the next level, or invitation to remain in the current level, as determined by the Ensemble Director, Music Director, and Orchestra Staff.

Attendance Check-in Procedures | Yellow ID Barcode Cards

Each musician receives two attendance cards to keep throughout their tenure at CYS. These yellow ID cards contain a barcode used for scanning and keeping track of attendance. Every musician is responsible for checking in at rehearsals and concerts. Check-in will close 15 minutes after rehearsal. After that 15 minute grace period, those players arriving late will be counted as absent. Please contact your VP coordinator(s) if you have forgotten to check in or arrive past the grace period. There is no check-out procedure after rehearsals or performance days.  However, musicians must check in and check out during required attendance at Senior Orchestra concerts or the Festival Concert, as noted in the Concert section of this billboard.

Card 1:  Please leave attached to instrument case
Card 2:  Please put in purse or wallet to be brought to Senior Orchestra concerts or Festival Concert

Lost Card Fee: $10 (comes in sets of 2)

Code of Conduct

Since its inception in 1952, the California Youth Symphony has earned a sterling reputation, in California and throughout the world, for the quality and integrity of its programs.  This reputation is CYS' most important asset.  In order to maintain this reputation it is necessary that all CYS members conduct themselves in a manner that brings respect and honor to CYS, their feelow members and themselves.  Since membership in CYS is an honor and a privilege, serious failures to adhere to the Code of Conduct and the Laws of California may result in serious consequences such as suspension or expulsion from the organization.  Decisions regarding suspension will be made by the Ensemble Director and Music Director and final decisions on expulsion will be handled by the CYS Board of Directors.  Examples of categories of behavior that CYS will not tolerate besides those mentioned below are: internet defamation, defiant attitudes, theft and excessive unexcused absences (refer to Policies & Procedures).

Every musician must demonstrate good conduct and respect for others at all CYS functions.  The Musicians' Council reserves the right to take action if a member acts in a way unbecoming of CYS, and may refer any problem to the Conductor and Board of Directors.

FACILITIES: The orchestra is responsible for seeing that the rehearsal and performance facilities are left in good condition: tidy and undamaged. Open containers of food or beverages are not allowed in the rehearsal room. Packaging materials or other debris must not be left in the vicinity of the rehearsal rooms or performance halls.  Respect for these premises will help ensure their availability to the Ensembles in the future.

INSTRUMENTS & PROPERTY OF OTHERS: Each ensemble member is expected to respect the instruments and personal property of other members.  Damage to someone else's property is to be made good (repair or replacement) by the offending member. (A suggestion: member's parents should check their homeowner's or renter's or instrument insurance policies.)

WORKSHOPS & CONCERTS: Code of Conduct must be obeyed.


More Information


More Information


Intermediate Strings
Yvonne Ho - Newsletters

IS Attendance
Buvana Jayaraman - AM

Li Li - PM

Jingrong Xu - PM

Junior Strings
Gunjan Gupta - Newsltrs

Arickan Gijo - Attnd


Executive Director
Jim Hogan

Orchestra Manager
Carmina Eylar

Office Managers
Mrs. Pang (Mgr.)

Judy Chan (Asst. Mgr.)


Kati Kyme

Recent Performance Photos